Timely

AI-powered automatic time tracking software for agencies, consultancies, and remote teams

by Memory.ai · Payroll & Time Tracking

Executive Summary

Timely by Memory.ai is an automated time tracking application designed to eliminate manual timer switching and manual timesheet entry for professional services firms, agencies, consultancies, and software teams. Powered by its desktop component 'Memory', Timely quietly logs background activity across desktop applications, browser tabs, communications tools, and design software without interfering with daily workflows. Using artificial intelligence, Timely analyzes recorded activity patterns and automatically suggests time allocations to specific projects and client accounts. Individual work activity logs remain private to the user until explicitly approved and published, balancing automated data collection with strict worker privacy controls. By unifying time tracking, team capacity monitoring, project budgeting, and client billing reports, Timely helps organizations recover billable hours, prevent burnout, and streamline timesheet submission and manager approval workflows.

Use Cases

  • Automatic billable hours logging for marketing agencies and consultancies
  • Real-time project budget and capacity tracking across team members
  • One-click AI timesheet generation and manager approval workflows
  • Workload visibility and employee burnout prevention in remote teams
  • Client reporting and invoice integration with external accounting software

Features

Visibility

  • Visual Memory Timeline: Chronological view showing every app used, website visited, and meeting attended throughout the day.
  • Real-Time Project Health: Progress bars and alerting for project budgets, fee burn rates, and overall project completion.

Intelligence

  • AI Task Allocation: Learns user patterns over time to automatically convert raw activities into clean, client-assigned entries.
  • Workload & Burnout Insights: Identifies over-capacity team members and excessive overtime before productivity drops.

Support

  • In-App Knowledge Base & Chat: Contextual documentation, quick guides, and direct support routing.

Technical Specifications

Architecture
Multi-tenant cloud architecture paired with lightweight native OS desktop collectors (macOS/Windows) and web/mobile apps
Deployment
SaaS
Authentication
SSO/SAML, OAuth 2.0, MFA
API Available
Yes
MCP Server
No

Infrastructure

  • AWS

AI/ML Stack

  • Custom ML models for task categorization
  • Natural Language Processing for activity matching

Integrations

  • QuickBooks
  • Xero
  • Asana
  • Jira
  • Trello
  • Google Calendar
  • Outlook Calendar
  • Gmail
  • Zoom
  • Slack
  • GitHub
  • Zapier

Security & Compliance

Certifications: GDPR compliant

Encryption: Data encrypted in transit via TLS 1.3 and at rest via AES-256

Pricing

Model
Per user per month
Starting Price
$9/user/month
Target Customer
SMB,Mid-Market
Contract Type
Monthly, Annual
Free Trial
Yes, 14 days (no credit card required)

Ratings & Reviews

G2: 4.8/5/5 · Capterra: 4.7/5/5