When I Work

Simplify employee scheduling, time tracking, and team communication for hourly workforces.

by When I Work · Payroll & Time Tracking

When I Work screenshot

Executive Summary

When I Work is workforce management software for businesses such as shops, restaurants, healthcare providers, and multi-site operations. It provides tools for employee scheduling, time and attendance tracking, and team communication. The product is designed to scale from single-location teams to larger organizations.

Use Cases

  • Simplify staff scheduling, time tracking, and communication
  • Message your team instantly without using personal numbers
  • Shift swapping and open shift planning

Features

Visibility

  • Attendance Tracking: Ideal for shops , restaurants , and local businesses that want simple, reliable scheduling and attendance tracking in one app.
  • Real-time Schedule Updates: The system automatically updates everyone’s schedule in real time, so employees always know when and where they’re working, reducing confusion, missed shifts, and last-minute chaos.
  • Labor Cost Tracking: Combine your schedule with built-in time tracking to reduce human error and control labor costs. Our employee management software uses GPS clock-ins and geofencing to verify staff locations and make payroll easier than ever. Communicate Bet
  • Labor Forecasting & Budgeting: Workforce analytics, budgeting, and labor forecasting tools

Intelligence

  • Auto-Scheduling: Create schedules in minutes with Auto Scheduling

Support

  • Live Customer Support: Live customer support
  • Shift Confirmation & Coverage: Shift confirmation alerts
  • Schedule Enforcement with Geofencing: Combine your schedule with built-in time tracking to reduce human error and control labor costs. Our employee management software uses GPS clock-ins and geofencing to verify staff locations and make payroll easier than ever. Communicate Bet

Technical Specifications

Architecture
Cloud-native SaaS
Deployment
Cloud/SaaS
API Available
Yes

Infrastructure

  • AWS

Integrations

  • Rippling
  • Gusto
  • Square Payroll
  • Paychex
  • QuickBooks Online
  • OnPay
  • Zapier

Pricing

Model
Per user per month
Starting Price
From $2.50 per user per month (single location); $5 per user per month (multi-location)
Target Customer
SMB to Mid-Market, businesses with hourly employees across various industries.
Contract Type
No contract; switch plans or cancel at any time
Free Trial
Yes, 14 days (no credit card required)

About When I Work

When I Work is a workforce management software company that combines employee scheduling, time tracking, and team messaging into one easy-to-use platform. It is designed for shift-based businesses to manage hourly workers efficiently.

Founded: 2010 · Headquarters: Minneapolis, MN, USA · Employees: 51-200 · Private

Verified sources

Each of these facts was checked against the vendor page linked (2026-10-15).

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