Breathe Expenses

Handle expense claims, approvals and company spending in one place, connected to your HR software.

by Breathe · Payroll & Time Tracking

Breathe Expenses screenshot

Executive Summary

Breathe Expenses is an add-on module for Breathe HR that handles expense claims, approvals and company spending in one place, connected to the HR software. Employees submit claims and upload receipts from the employee expenses app or on desktop, and managers review and approve them. Expense rules such as spending limits can be set, alongside a built-in mileage calculator, and an AI receipt uploader fills in key details from uploaded receipts. A Core HR subscription is needed to use the module.

Use Cases

  • Employees submitting expense claims and uploading receipts.
  • Managers reviewing and approving claims from the app or on desktop.
  • Setting company expense rules, including spending limits and warnings.
  • Calculating mileage claims.
  • Routing each claim to the right approver based on role.
  • Downloading receipts and exporting expense data for payroll.

Features

Visibility

  • Single View of Expenses: Single view of all expense submissions

Support

  • Expense Data Export: Use Breathe's expense tracking software to keep an eye on employee spend management from one dashboard. Download receipts and export data whenever you need them, ready for payroll.

Technical Specifications

Architecture
Cloud-based SaaS
Deployment
SaaS
API Available
Yes

AI/ML Stack

  • Breathe AI

Integrations

  • Pleo
  • Outlook
  • Xero Payroll
  • Hireful ATS
  • Microsoft Outlook

Security & Compliance

Certifications: ISO 27001, ISO 42001

Encryption: HTTPS encryption in transit; backups stored using encryption

Pricing

Model
Paid add-on to Breathe HR, priced per business by employee-count band
Starting Price
From £14 a month per business (add-on), excl. VAT
Target Customer
SMB,Mid-Market
Contract Type
Monthly or annual subscription, no long-term contract
Free Trial
Yes, 14 days (no credit card required)

About Breathe

Breathe is a UK-based, cloud-based HR software platform designed for small to medium-sized businesses (SMBs) to manage their people and HR processes. It offers a comprehensive suite of tools for employee data, leave and absence management, performance tracking, recruitment, and e-learning.

Founded: 2012 · Headquarters: Horsham, United Kingdom · Employees: 51-200 · Subsidiary

Verified sources

Each of these facts was checked against the vendor page linked (2026-10-15).

Alternatives to Breathe Expenses

  • CloudPay by CloudPay — All your global payroll needs, delivered by the High-Performance Payroll People.
  • Connecteam by Connecteam — Manage your entire team without the chaos
  • Connecteam AI Tools by Connecteam — AI built for deskless teams
  • Dayforce Wallet by Dayforce — Provide flexible, on-demand pay with Dayforce Wallet
  • Deel by Deel — Hire, manage, pay, & equip anyone, anywhere.
  • Deel Payroll by Deel — Run global payroll without the sprawl
  • Deltek Replicon by Deltek | Replicon — Track Time. Bill Accurately. Pay With Confidence.
  • Deputy by Deputy — Make shift work simpler, faster, and more profitable

Keep researching