Deputy
Simplify scheduling, track time, and ensure compliance for hourly work.
Executive Summary
Deputy is a cloud-based workforce management platform designed to simplify employee scheduling, time tracking, and communication for businesses with hourly staff. It serves a wide range of industries including hospitality, retail, and healthcare, from small businesses to large enterprises. The platform's key value lies in its AI-enhanced scheduling, compliance-driven automation, and seamless integrations, which help businesses save time, reduce errors, optimize labor costs, and ensure adherence to labor laws.
Use Cases
- Efficiently create and manage employee schedules for hourly and shift-based teams.
- Accurately track employee time and attendance, including clock-ins, clock-outs, and breaks.
- Ensure compliance with complex labor laws, Fair Workweek regulations, and overtime rules.
- Optimize labor costs by aligning staffing levels with demand forecasts and budget constraints.
- Streamline payroll processing through seamless integration with existing payroll systems.
- Facilitate team communication, shift swapping, and leave management through a unified platform.
Features
Visibility
- Real-time Attendance Tracking: View who is on shift, running late, or on break in real-time, with location verification for clock-ins.
- Labor Cost Analysis: Compare scheduled hours against actual timesheet hours and wage costs against sales to optimize budgets and operational efficiency.
- Advanced Analytics+: Provides interactive dashboards, dynamic filters, and drill-down capabilities for deep insights into workforce data without requiring data science expertise.
- Schedule vs. Timesheet Reporting: Compares employees' scheduled hours against actual hours worked to assess staffing efficiency and identify discrepancies.
Intelligence
- AI Auto-Scheduling: Uses AI to create optimized schedules in minutes, considering budget, breaks, training, employee availability, and labor compliance rules.
- Demand Forecasting: Predicts staffing requirements based on historical sales, demand trends, and other signals to ensure optimal coverage.
- AI Timesheet Approvals: Automatically approves on-schedule timesheets and flags exceptions for review, streamlining payroll processes.
- AI Compliance Checks: Anticipates compliance risks and helps fill shifts with qualified staff, ensuring adherence to labor laws.
- AI Assistant: An intelligent, proactive assistant that answers questions, surfaces insights, and takes action on schedule changes, gaps, and approvals.
Support
- 24/7 Customer Support: Provides continuous support to assist users with platform queries and issues.
- Comprehensive Help Center: Offers a knowledge base with articles and guides for self-service support.
- Mobile App Functionality: Dedicated iOS and Android apps for both managers and employees to manage schedules, time tracking, and communication on the go.
Technical Specifications
- Architecture
- Cloud-native SaaS, Multi-tenant, Micro-service architecture
- Deployment
- Cloud/SaaS
- Authentication
- SSO, MFA, Biometric (Facial Recognition), Geolocation Capture
- API Available
- Yes
- MCP Server
- No
Infrastructure
- AWS
AI/ML Stack
- Machine Learning
- Generative AI
- NLP
Integrations
- ADP
- Gusto
- QuickBooks
- Xero
- Square
- Toast
Security & Compliance
Certifications: GDPR, CCPA
Encryption: Encrypts information, including employees' passwords, customer data, and other private information.
Pricing
- Model
- Per user/month, Tiered subscription
- Starting Price
- Free; $4.50/user/month (Scheduling/Time & Attendance); $6/user/month (Premium); Custom (Enterprise)
- Target Customer
- SMB to Enterprise
- Contract Type
- Monthly, Annual available
- Free Trial
- Yes, 31 days (credit card required)
About Deputy
Deputy is an all-in-one workforce management solution that simplifies employee scheduling, timesheets, tasking, and communication. It also provides HR, AI labor forecasting, and time clock software to improve work life for teams.