Pleo

Smarter spending for your business.

by Pleo · Financial Planning & Analysis

Executive Summary

Pleo is an expense management platform that provides smart company cards (physical and virtual) to employees, automating expense reporting and streamlining financial workflows. It offers real-time visibility and control over company spending, eliminating manual tasks and reimbursements. Pleo targets businesses of all sizes, from startups to enterprises, primarily across Europe, aiming to empower employees while maintaining financial oversight.

Use Cases

  • Streamlining employee expense reporting and reimbursements
  • Controlling and tracking company-wide spending in real-time
  • Managing subscriptions and recurring payments with virtual cards
  • Automating accounts payable and invoice processing
  • Simplifying mileage tracking and claims
  • Ensuring compliance with spending policies and financial regulations

Features

Visibility

  • Real-time Spending Overview: Gain instant visibility into all company and employee spending as it happens, with detailed transaction data.
  • Customizable Analytics Dashboard: Visualize spending patterns by category, tag, and team, and identify top merchants, top spenders, and missing receipts.
  • Budget Tracking & Control: Set and monitor budgets for teams and projects, with alerts for approaching or exceeding limits.
  • Multi-Entity Management: Oversee and manage spending across multiple company entities from a single platform.
  • Automated Accounting Integrations: Seamlessly sync all spending data with your existing accounting software (e.g., Xero, QuickBooks) to minimize manual entry.

Intelligence

  • Automated Expense Categorization: AI-powered software automatically categorizes expenses, reducing manual effort and improving accuracy.
  • OCR for Invoice Data Extraction: Optical Character Recognition (OCR) technology scans invoices and automatically populates relevant data fields.
  • Policy Enforcement & Approval Workflows: Automatically apply spending policies and trigger approval workflows based on predefined rules and limits.
  • Fraud Detection & Pleo Assurance: A built-in risk engine and Pleo Assurance alert managers to questionable expenses, allowing for quick action like freezing cards.
  • Fetch: Automatic Email Receipt Finder: Automatically finds and pairs receipts from employee inboxes (Gmail, Outlook, Microsoft 365) with corresponding transactions.

Support

  • Dedicated Support Team: Access to a dedicated support team for assistance with platform usage and issues.
  • Customer Success Manager (CSM): Receive personalized guidance and strategic advice from a dedicated Customer Success Manager (available in higher tiers).
  • Online Help Centre & Resources: Comprehensive online help center, FAQs, webinars, and free accounting resources.
  • Multiple Communication Channels: Support available via email, phone, and chat (implied by chatbot mentions).

Technical Specifications

Architecture
Cloud-native SaaS, Microservices on Kubernetes
Deployment
Cloud/SaaS
Authentication
SSO, SAML 2.0, Magic Link (passwordless login), Unique User Credentials
API Available
Yes
MCP Server
Yes

Infrastructure

  • AWS
  • Azure
  • GCP

AI/ML Stack

  • Machine Learning
  • Computer Vision (OCR)

Integrations

  • Xero
  • QuickBooks
  • NetSuite
  • Sage
  • Fortnox

Security & Compliance

Certifications: PCI-DSS, GDPR

Encryption: TLS 1.2 with AES256 and SHA384 in transit; AES-256 at rest (AWS and internal databases)

Data Residency: Europe

Pricing

Model
Tiered subscription (per user/month), with annual discounts
Starting Price
Starter: €0/month; Essential: €20/user/month (or €18/user/month annually); Advanced: €109/user/month (or €99/user/month annually); Beyond: €219/user/month (annual pricing not explicitly stated but implied lower). US pricing: Essential $45, Advanced $109, Beyond $219.
Target Customer
SMB to Enterprise (Starter: small teams, Essential: growing companies, Advanced: larger organizations, Beyond: master business spend)
Contract Type
Monthly or Annual (with savings for annual contracts)
Free Trial
Yes, 3 weeks (for corporate account registration), or free Starter plan available indefinitely (credit card required)

About Pleo

Pleo is a Danish financial technology company founded in 2015 by Jeppe Rindom and Niccolo Perra, specializing in business spend management solutions. The company offers smart company cards and an integrated platform to manage expenses, reimbursements, invoices, and budgets, aiming to streamline financial processes for businesses.

Founded: 2015 · Headquarters: Copenhagen, Denmark · Employees: 501-1000 · Private